Executive board ROLES and responsibilties

President

The President shall notify the Officers of all regular and Special meetings of the Board. The President shall be the authorized representative of the Local.

The President shall also serve as the Chairperson of the Executive Board. The President, subject to the approval of the Board, shall appoint and remove, employ, and discharge agents and employees of the Local other than duly elected Officers. The President shall sign notes, checks, drafts, or bills of exchange: warrants or other orders 7 for the payment of money duly drawn by the Treasurer; enforce the TWU Constitution and the Local’s By-Laws; sign any agreement entered into between the Local and any other organization; carry out any other duties the Local may request: oversee the activities of the Local and shall render an annual report to the Membership.

A negotiations committee, selected by the board, of which the President is chair, shall be present at all negotiations. The President or the President’s designee shall carry out the resolution of the Membership as adopted at Membership meetings and perform such other duties as may be assigned to the President by the Executive Board of the Membership. The President or the President’s designee may arrange for an Officer or individual Member to be absent from the President’s regular assigned work, at the expense of the Union, with consent of the Local’s Executive Board, for the purpose of assisting the President in conducting the affairs of the Local Union. The President or the President’s designee shall assist other Officers, Union Representatives, or individual Members in the handling or processing of daily business and such other problems, which have not yet become grievances. The President shall perform all duties required by the Executive Board.

All bills payable, notes, checks, or other negotiable instruments of the Local shall be made in the name of the Local and shall be signed by the President and shall be counter-signed by the Recording Secretary Treasurer. If the President is unable to sign by absence or distance, the Vice President and the Recording Secretary Treasurer may sign.

Authority to pay lost time shall be authorized by the President.

Automatic delegate to the TWU International Convention.

Salary is $750 per month. Entitled to 20.0 hours of UBC (lost time) or a long-term LOA to administer and execute presidential duties.

Executive Vice President

The Vice President shall assist the President in the discharge of the President’s duties, and during any period where the President is unable to perform the duties of office, the Vice President shall perform the duties of the President. The Vice President shall attend the monthly Executive Board meeting. The Vice President shall perform all duties required by the Executive Board. In the matter of grievance submission to arbitration, it shall be the responsibility of the Vice President or the Vice President’s designee to process such grievances and to assemble all facts pertaining to the issue(s) so as to assure proper presentation of said disputes.

Recording Secretary Treasurer

The Recording Secretary Treasurer shall receive all monies paid into the Local Union and shall take charge of all records of Membership and effects of the Local. The Recording Secretary-Treasurer shall keep all records of the Local’s finances pursuant to the rules and regulations established by the TWU International Administrative Committee. The Recording Secretary Treasurer will be responsible for all financial books and records. The Recording Secretary Treasurer will maintain all financial books and records for not less than five years. The Recording Secretary Treasurer shall submit a monthly financial report to the Local Executive Board and to the International Secretary/Treasurer on the forms approved by the International Union. The SecretaryTreasurer shall compile and file all financial reports as required by law and the Membership. The Recording Secretary Treasurer shall sign all financial instruments of the Local as required by these bylaws. The Recording Secretary Treasurer shall prepare and submit under his/her/their signature all Federal and State reports required under law.

In addition, the Recording Secretary-Treasurer shall take charge of all records of Membership and effects of the Local. The Recording Secretary Treasurer shall keep 8 the official record of all votes, proceedings at regular and special Membership meetings and any other official meetings of the Local’s Executive Board. The Recording Secretary Treasurer will maintain these records for not less than five years. The Recording Secretary Treasurer shall keep a record of all elected and appointed Members. The Recording Secretary Treasurer shall assist the President in preparing an Annual Report to the Members of the Local. The Recording Secretary Treasurer shall maintain Local's Membership records to show at all times the number of Members, their names, their respective places of residence, and their post office/personal email addresses. The Recording Secretary Treasurer shall perform all duties required by the Executive Board. Membership record keeping, (non-financial,) responsibilities may be shared with the Vice President at the discretion of the Local President.

Regional Executive Board Members

It shall be the duty of the Regional and At-Large Executive Board Members to call and preside at any meetings of the Region (or Station), to preserve order during its deliberation, to authorize expenditures of any budgeted funds and to administrate the Local's regional (or station) duties. Executive Board Members may attend membership meetings electronically over secured video conferencing platforms that have been adopted for use by the Local’s Executive Board. They will be the Grievance Chairperson in their respective regions (or station) and oversee all chairpersons and stewards in their region (or station). They will be responsible for reporting all regional (or station) business to the Local’s Executive Board.

The Executive Board Member Structure is as follows:

• Eastern Regional Representative (Boston and Washington, DC)

• Central Regional Representative (Chicago and Detroit)

• Western Regional Representative (Los Angeles, San Francisco Bay Area, Portland)

• New York/Jersey City Regional Representative (New York/Jersey City)

Station Chair

In anticipation of projected growth of Local 320, a Station Chairperson position shall be created, subject to the approval of the Local’s Executive Board, to oversee matters of general Union concern for any prospective worksite property. The Station Chairperson shall be elected by the prospective worksite’s Membership. The full term for a Station Chairperson shall be for three years, to coincide with other union officer terms. An initial term of office for a prospective worksite may be shorter than three (3) years, depending upon when the Local 320 Executive Board approves the creation of the Station Chairperson position. It shall be the duty of the Station Chairperson to assist the Regional Executive Board Member in the administration of the Regional Executive Board Member’s duties, including grievance administration, interstation negotiations pertaining to local worksite guidelines and any other duties assigned by the Executive Board or Local President.